Schools and academies
Age groups, seasons, coaches and contact with guardians.
For sports clubs, academies and training studios
Class registration
and sports venue bookings
Accept registrations online, plan classes and check coach and venue availability. Give parents access to their children’s schedule and finances in the family portal.
Individual training · Groups · Courses · Venue hire
Choose what fits your business
For academies, clubs, studios and hire venues
A swim school needs groups and lanes. A personal coach arranges sessions with clients. An academy plans a season, while a court owner takes venue bookings.
Clubs and group classes
Regular groups, courses and the spaces they need.
Studios, coaches and venue hire
Individual sessions and bookings for courts, studios and pitches.
The workflow
How one registration is handled
Reception and the participant work with information about the same registration, from the initial offer to attending the class.
Prepare your offer
Choose the class type, group and future dates.
Accept a registration
Participants use a form, the family portal or reception.
Confirm the place
Based on capacity, email confirmation and payment rules.
Manage attendance
Review the roster, attendance, pass and payment.
Offers and seasons
A single session, a regular group or a full course
Offer different ways to take part. One person books a specific session, another joins a group for a period, and someone else chooses a series of classes.
- Age, level, capacity and duration
- Coach and venue requirements
- Seasonal groups and copying future editions
- Membership history and offer versions
Scheduling
A class schedule built around coaches and available spaces
Plan individual sessions and recurring classes. View the schedule by group, coach or venue, and prepare changes in a draft before publishing.
- Recurring classes, exceptions and rescheduling
- Conflict checks and the impact of changes
- Schedule versions, history and printing
Schedule generator
Use the generator for a larger schedule
Select groups, coaches, venues and times. Set priorities and protect sessions that must stay in place. The generator prepares a proposal for you to review.
Compare the proposal with your current draft and inspect explanations for unplanned classes. Applying a proposal and publishing the schedule are separate actions.
Rules and prioritiesProtected sessionsProposal comparison
Your coaching team
Coach availability and cover
Account for coaches’ available hours, preferences, blocks and absences. Assign lead coaches, assistants and cover for defined periods.
Class planning can use an existing work schedule or identify uncovered staffing demand. A coach stays linked to the employee in your team.
Explore work schedules too
Space and availability
Book a whole pitch or just one part
One space can serve several groups if its layout allows it. Define the physical zones and configurations used for training and hire.
Shared areas
Whole venues and overlapping areas follow the same occupancy checks.
Hours and preparation
Set opening hours, hire windows and buffers between bookings.
Closures and layout changes
Check the impact on future classes and bookings before making a change.
Venue hire
Court, pitch and studio hire alongside club classes
Offer your venue at selected times and accept future bookings. Define available spaces, hire duration and required gaps.
Hire and training share the same occupancy checks. Several spaces can also be reserved in one operation.
Forms and reception
Online registration after reception closes
Share a form participants can complete at a convenient time. Add the questions you need and choose whether it accepts adults, children or both.
- Up to 20 extra questions and a preview before publication
- One registration for several participants
- Waiting lists and offers for released places
- Reception support, transfers and cancellations
Your club’s booking rules
Email confirmation, prepayment or payment at the club
Decide what confirms a booking. Rules can apply across the company or to one form, with different requirements for guests and signed-in customers.
Email confirmation
Require address confirmation within a time limit, separately for guests and signed-in customers.
Required prepayment
Set a payment deadline and available methods. Reception can record cash or a bank transfer received.
Payment later
Confirm a place with payment due later. You can also accept registrations with no charge.
Email confirmation and payment are separate conditions. Przelewy24 is optional.
Family portal
One family portal for siblings’ schedules
Parents can check children’s classes, registrations, shared documents and finances. A one-time sign-in link means there is no extra password to remember.
Several guardians can have permission for the same participant. Each sees information and available actions according to their access rights.
Children’s scheduleRegistrations and cancellationsDocuments and finances
Participants and permissions
Participant, guardian and payer records
Keep contact details, participant information and relationship history. A child does not need their own email. A parent, another person or a company can be the payer.
- CSV import with a preview and validation
- Duplicate merging and archiving
- Separate booking, document and finance permissions
- Staff access to their own classes, assignments or company
Attendance and make-up classes
Absence notices and make-up places
Record attendance and review participation. Distinguish absence, an absence notice and an unmarked entry.
Define when a participant earns a make-up entitlement and how long it lasts. Choosing a session checks eligibility, capacity and waiting-list priority.
Organiser cancellations follow separate rules. Attendance changes and corrections remain in the history.
Passes and payments
Passes, course fees and venue hire payments
Set prices for a visit, a package, a course, a monthly pass or time-based venue hire. Manage discounts, deposits, additional payments and receivables.
- Available, reserved and used visits
- One payment across several children’s fees
- Corrections, refunds and web / PDF receipts
Optional Przelewy24 payments use the club’s own account. Buying a pass does not itself reserve a place.
Class records
A journal, forms and documents linked to classes
Keep a class journal, manage records and assign forms to participants. Retain answer versions and change history.
Share documents and photos with families according to permissions. Record who actually coached and the actual times, with an optional link to an existing work session.
Explore time tracking
Email and SMS
Let participants know a session has moved
Changing a coach, moving a session or cancelling a class means reaching the right people. Prepare a message manually or use automatic rules.
Send class and payment reminders. Review SMS recipients and cost before sending, then inspect history and statuses. Financial messages go to authorised payers.
Reports and exports
Review attendance and venue use
See how spaces are used, how participants attend classes and where payments and receivables stand.
Compare planned and actual coaching time. Export CSV files, print reports and create PDFs according to permissions. Report access does not automatically grant financial access.
AttendanceVenuesCoachingFinances
Before rollout
Questions before opening registration
Participant accounts, parent access, payment options and your initial setup.
Tell us about your clubCan someone register without creating an account?
Yes, if the club allows guest registration. A guest uses a public form and receives access to their own request. The club decides whether email confirmation and payment are required.
Does a child need their own email address?
No. A child has their own participant record, while an authorised guardian can handle contact and portal access.
Can a parent see all their children’s classes?
The family portal shows participants for whom the guardian currently has permission. One person can be linked to several children, and a child can have several guardians. Finance and document permissions are managed separately.
Are online payments required?
No. You can accept free registrations, record cash or bank transfers and allow payment later. Optional Przelewy24 payments use the club’s own merchant account. Enabling the provider does not make prepayment mandatory.
How does the waiting list work?
When a form allows waiting and no places are available, a request can join the queue. Staff can offer a released place to the next request. Acceptance rechecks the conditions and capacity.
Can someone hire only part of a venue?
Yes. A venue can be divided into physical zones with different configurations. Shared areas are checked so whole-venue and partial bookings follow the same occupancy rules.
How are make-up class rules defined?
A group can define absence notice deadlines and how long a make-up entitlement is valid. Booking checks the offer, age, level and available places. Organiser cancellations follow separate rules.
Does the module work with coaches’ work schedules?
Yes. Planning accounts for published staffing and absences, and can identify uncovered staffing demand. Actual coaching can be linked to an existing work session without automatically creating a second pay calculation.
Who can access documents and finances?
Access depends on staff permissions and the current guardian or payer relationship. Materials are shared explicitly. Attending classes or being a guardian does not automatically grant access to every document and financial record.
What is a good starting point for rollout?
During the demo we will discuss the scope for your club. You can start with one group or venue, agree booking rules and staff access, then enable the functions you need. Module scope and activation are agreed individually.
Explore the module in a demo
Let’s talk about running your club
Tell us about your classes, how you take registrations and the spaces you manage. We will discuss useful functions and the scope of your first rollout.
Book a module demoModule scope and activation are agreed individually.