INDUSTRY SOLUTIONS

Keep construction organised: crews, stages and pay in one system

Across multiple sites, missing information costs time: who is on site, what is in progress, how many hours a stage took and where rework is increasing. CrewTango connects time, schedules, tasks and documentation to keep construction work under control.

Create an account See examples
Crews and subcontractors Stages and acceptance Photo documentation
Site manager checking the daily plan on a tablet
Crew on site6 people on site
Stage: installationWork in progress
Awaiting acceptance2 tasks
MAIN CHALLENGES

What puts construction deadlines and budgets at risk?

A consistent process is essential: plan → complete → document → review.

Multiple locations

Crews work across sites, and updates remain on phones.

Unclear progress

Stages are assessed by guesswork, and acceptance checks bring surprises.

Hours and travel

Working hours and overtime calculations become disputed.

Rework eats into margins

No early warning of rising costs.

Tasks buried in messages

Work is managed through chats and reminders.

Missing documentation

Completion photos and evidence get lost in personal galleries.

HOW WE ORGANISE IT

Time, tasks and documentation in one process

Together, these give managers a clear view of progress, simplify planning and organise acceptance checks and costs.

Working time linked to the site or project

See how many hours each crew spent on each stage.

Tasks and Kanban for work stages

Immediately see what needs doing, what is in progress and what awaits acceptance.

Photo documentation for jobs and acceptance

Before-and-after photos and files attached to the task.

PROCESS

From plan to acceptance without guesswork

Construction needs a repeatable process that works across sites.

1Create the site or project and its stages

Break work into stages to make progress easier to measure.

2Schedule crews and roles

Everyone knows where to be and in what role, without last-minute calls.

3Assign tasks and Kanban statuses

See what is in progress and what awaits acceptance.

4Add documentation to tasks

Completion photos and comments stay in one place.

5Compare planned and actual work

Recorded time, required hours, late arrivals and absences without manual calculations.

DOCUMENTATION

Acceptance photos and files without searching phones

Documentation linked to tasks and stages simplifies acceptance, cost calculations and discussions with subcontractors.

Adding a photo or file during a work session
Photos and files from a work session
Task list in the mobile app
Status, priority and person responsible
Mobile history of construction task changes, comments and photos
Comments, statuses and complete change history
REPORTS AND ACCEPTANCE

Keep acceptance, rework and signatures with the task

Prepare an acceptance or stage completion report from a template. Managers, employees and customers sign their assigned fields, and document status stays visible alongside task history.

Stage acceptance

Document linked to the construction project, task and people responsible.

Snag list

Agreements, fields and signatures in one process.

On-site signature

Employees sign on phones, and customers use a secure browser link.

Final PDF

Once required signatures are collected, the document is available with the task.

See the complete document workflow
Acceptance report linked to a construction task and signatures
CONSTRUCTION MATERIALS

Clear locations for the main warehouse, containers and site

Separate stock across warehouses, containers and site locations. Record receipts, issues, returns and transfers, retaining the person, quantity and stock level before and after every movement.

  • hierarchical locations for sites, containers and shelves
  • QR codes and NFC tags for quick item access
  • current and low stock views
  • movement history in the browser dashboard
Explore the warehouse module
Products and warehouse locations for construction

Want to see a workflow suited to your construction site?

Create an account or book a walkthrough of a workflow for crews and stages.

Create an account Book a walkthrough
SCHEDULES

Plan crews, roles and locations

Create multiple crew and site schedules. Assign roles such as electrician, plumber or installer, and locations such as Site A or B. Plan shifts ending the following day as well.

  • Multiple schedules for different sites
  • Shifts ending the next day in one view
  • Employee hours workload table
Crew, role and location schedule in CrewTango

Construction tasks and Kanban

Set up boards and columns for your workflow: To do → In progress → Awaiting acceptance → Done.

Kanban board with columns matching work stages

Add descriptions, priorities, comments, photos and files needed for acceptance to each task.

Task details and acceptance files

Link related tasks and check their statuses to coordinate the next stages more easily.

Task history and relationships
MARGIN CONTROL

See project costs before they eat into your margin

Connect crew time, rates, overtime and the project budget. CrewTango shows current results, cost history and deadline risks.

Budget versus actual costSee immediately how much has been spent and what remains.
Hour and cost historyCompare months and open individual time entries.
Deadline risksSpot tasks that have stayed open too long.
Explore reports and analytics
Current construction project report showing time, costs, budget and risks
398.92 hProject time
PLN 21,940.38Labour cost
76%Budget usage
2Deadline risks

Sample project data: open each month and check the time history.

One completion history for the office and field team

Work sessions show who worked on which project, while tasks retain statuses, comments and attachments. Information needed for cost and pay calculations stays together.

  • Recorded work sessions
    assigned to the project
  • Tasks
    with statuses and comments
  • Attachments
    photos and files attached to tasks

Who benefits on a construction site?

Site manager

Stage status, acceptance checks and crew oversight.

Coordinator / crew leader

Tasks, Kanban and organised shifts.

Back office

Reports, calculations and exports.

Subcontractors / crews

Clear plans, tasks and completion evidence.

Construction FAQ

Yes. Shifts can have roles such as electrician or plumber and locations such as Site A or B.
Yes. A shift starting one day and ending the next stays in one schedule view.
Yes. Photos and files can be part of a task and support acceptance checks.
Yes. See actual work against the schedule and recorded time.
Yes. Adapt boards and columns to your workflow.

Construction moves faster with a clear process

Start with schedules and documented tasks, then adapt the rest to your team.

Create an account See acceptance and signatures

Work-stage acceptance

Download an example with fictional data to discuss your own workflow. Open it, print it or save it as a PDF from the browser.

Download HTML sampleOpen preview

Complete the stage with all its documentation

Photos and comments document completed work, and the task’s report collects required signatures. Explore a sample document layout to discuss your acceptance process during a walkthrough.

Download a sample documentBook a walkthrough →

Connect this workflow with your next step

Documents and signatures

Prepare a task document, collect signatures and keep the completed PDF.

Explore →

Stock and materials

Know what is in stock, where it is stored and who took it. Use QR or NFC.

Explore →

Project budgets

Compare planned hours and costs with actual work before closing a project.

Explore →